Posts Tagged ‘planning’

Disney Planning Beyond Meals and FastPass+

by on December 2, 2014

Seasoned Walt Disney World travelers will try to impress upon friends and family who are planning first time and first-in-a-long-time trips to the Most Structured Vacation Destination on Earth the need to be on top of dining and FastPass+ reservations. It’s sound advice and will go a long way toward a pleasant trip. But have you thought about the other things you should do before you board your plane, train, or automobile to Florida? Luckily, there is a gap between the 180 day dining window opening and the 30 (day guest) or 60 (onsite guest) FastPass+ window that you can fill to your Type-A heart’s desire….

Check DIsney Store to get some seasonal apparel

Check Disney Store to get some seasonal apparel

Buy seasonal apparel. As teachers, we usually travel to Disney World during the summer months, and most of our packing includes shopping for summer travel. But outside that time of year, finding little items like sunscreen, bathing suits, or even shorts and t-shirts might be a little more difficult. Locating other items at a reasonable price like cooling items may be only available online. Instead, as soon as you make your meal reservations, start locating toiletries, swimming attire, sunscreen, and other necessaries.

Book and check transportation rates. In the months leading up to your trip, check and re-check rates. Airlines have wonderful habits of modifying rates. We always book Southwest, and if the rates drop, we re-book our trip – and gain a few extra dollars back. Over the last year, we even put enough credit back into our account to nearly pay for another round trip to Florida. Keep examining and checking out – you never can tell.

Check for seasonal events and situational opportunities. After you’ve been to Disney World a few times, it’s easy to get into a rut. Don’t! Almost through the entire year, Disney offers some limited engagement of events, opportunities, shows, characters, rides, and the like. Make sure to check for any upcoming events. We approach all of our trips with “What can we ONLY do here? Or now?” If you’re choosing between two items, try to find the one that may be ending soon.

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Taking Disney World by Storm

by on July 20, 2014

First of all, I am not a meteorologist. I don’t even play one on TV.

That being said, I have thirty years of experience in Orlando weather, including doing extensive research on hurricanes.

The 2014 hurricane season has begun, and the year marks the tenth anniversary of Orlando’s “Year of Three Hurricanes”. In this article, I’ll cover the issue of hurricanes and Orlando’s famous thunderstorms as well as how to avoid them and vacation around them.

Orlando street view the morning after Hurricane Charley in 2004.  Photo by Thomas Cook

Orlando street view the morning after Hurricane Charley in 2004. Photo by Thomas Cook

Officially known as “tropical cyclones” but colloquially as hurricanes, the massive summer storms are one of the most powerful and dangerous natural events on earth. The amount of energy released in one day by an average cyclone in producing rain (which is 400 times greater than the wind energy) is equal to the yearly energy production of the U.S.

So you’re thinking hurricanes and Florida go hand-in-hand like Vermont and snow, right? Well, sort of. Florida is a big state. Not only in terms of square miles, but it’s long. For instance, it takes 12 hours to drive from Key West to Pensacola.

Of course, every mile is a potential hurricane target, but Walt Disney World is only some 40 miles square. Additionally it’s in the center of the state, relatively far from the Atlantic or the Gulf of Mexico. This means every time your local news tells about a hurricane in Florida, it’s unlikely to be passing close to Disney world.

The U.S. government started regular tracking of tropical cyclones in 1851. Looking at those statistics gives excellent news: The frequency of a hurricane passing through the Walt Disney World area in any year is 1 in 10. A 10% chance each year is all local have to worry about. Want even better news? If you’re visiting for a week or two, you have an even smaller chance of having to deal with one of nature’s super storms.

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Planning Disney During School

by on July 14, 2014

Approaching an approved field trip may be daunting, but with preparation, can be easy.

Approaching an approved field trip may be daunting, but with preparation, can be easy.

You’re a planner by nature, certainly. That’s why you’re on, right? Following guidelines for the best family trip suggests visiting Walt Disney World during the school year, but planning for a week out of school may be daunting. Checking  in with the teacher, educational field trip requests, and team schedules may overwhelm even the most ardent planner. With a little organization, and some honest assessment, any parent can manage school parties, rehearsals, and get all the homework done on time. My wife and I have over thirty years of combined teaching experience, and are notorious over-planners. We can help. You thought all of these tests were done years ago, didn’t you?

Before even making your 180 day dinner reservations, or plunking down the deposit, make some honest assessments about your children. Pull out attendance records and grade reports from the last school year. See what the district reported about performance. If your child missed double digits of school without a trip involved – or any other extenuating circumstances – a trip may impact the year negatively. Even with work provided and advance notification, missing school loses out on that educational experience. With most districts in the United States making a strong shift to common core, much of the educational process builds on previous learning. Especially in math and science, what kids learn today assumes they have the knowledge from previous days.

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What’s Not in My Disney World Hotel Room?

by on December 22, 2013

A while back, I wrote about all the useful things you’ll find in your Walt Disney World hotel room. After a recent spate of non-Disney and semi-Disney travel (sacrilege, I know), I’ve realized that there are also a number of things that many travelers might expect to see in their Disney hotel rooms, but won’t be found there. Please be aware that some of the items on this list can be found at a select few WDW hotels, but not all of them. Be sure to consult with your own resort directly if you have concerns.

You'll find a refrigerator in your Disney hotel room, but there's no mini bar.

You’ll find a refrigerator in your Disney hotel room, but there’s no mini bar.

A Magnifying Mirror

My mother pointed this out to me after she joined me for a stay at Disney’s Bay Lake Tower earlier this year. Her aging eyes had trouble doing her makeup without the magnifying mirror she was accustomed to finding in hotels. Since she mentioned this, I’ve stayed in about a dozen non-Disney hotels and sure enough mom was right, all but one of the non-Disney hotels was equipped with a magnifying mirror in the bathroom, while the vast majority of Disney hotels do not. If your eyes are on the downswing or you routinely use a magnifying mirror for personal maintenance, they you’ll want to bring your own from home.


I spent part of this past summer on the Adventures by Disney excursion to China. This was an incredible experience. A small part of that was due to insanely over-the-top awesome hotels we visited (Ah, Peninsula Shanghai, I miss you so!). One of the countless details which made the hotels seamlessly efficient and luxurious was that in addition to the usual soaps and shampoos, the bathrooms were all stocked with teeny tubes of Colgate. So great, right?! While toothpaste is certainly available for purchase in the WDW gift shops, you’ll no doubt note here that toothpaste is almost never found in US hotel rooms. (You can read more about this in a Slate article that hotel geek me found fascinating.) So, if you’re an international guest expecting toothpaste to be a standard feature, you’re out of luck.

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Have Kids Help Plan Your Disney Family Vacation (Yes, You Read That Correctly)

by on April 25, 2011

So you’re taking a family trip to Disney World. You’ve been planning A) since your daughter was born B) for the last nine years, three months, and eight days C) since your oldest child could utter the phrase “When am I meeting Mickey Mouse?”

In any event, it’s a done deal, and you’re going. After you tell the kids, there will be a lot of shrieks and gasps of joy and amazement.

Oh, yes–your kids will be happy too.

But wait! To make the most of the trip, make the most of the planning (and believe me, there will be planning). Take our advice and involve your kids in the process. The trip is partly/mostly/sort of for them, right? Kids love to be involved and to feel like their opinion matters–which it does. And if you play your cards right, it can even take some of the planning, fun as it is, off you. Remember: The point of involving kids is to get their input and make them feel a part of things; and to keep them busy and thus minimize the number of times they will ask how long it will be until they’re on the Dumbo ride.

First, though, the adults in the party need to make a few decisions—budgeting being chief among them. Are you staying at a value, moderate, or deluxe resort? How long are you going for? Hammer out the non-negotiable details first.  Ready? Let’s begin.

Choosing your hotel
If you’re going to have kids help pick the hotel, that’s fine, but make sure ahead of time that you have several options in case your first one–or two—choices are booked. You need to do some of the legwork, looking at variables such as distance from the parks, whether you’re renting a car, and so forth.

Rule Number One: DO NOT GIVE KIDS TOO MANY CHOICES. Keep repeating that phrase to yourself. In the way of too many choices lies madness, and many migraines. This applies both to hotels as well as to everything else at Disney World and, quite frankly, in life. Offer two or three hotel choices, laying out the relevant features of each hotel. (Example: “I know these both look great. This hotel has a pool shaped like a piano and the other one has a pool shaped like a bowling pin.”)

One you’ve chosen and booked your hotel, it’s time to start thinking about meals, so on to…

Disney Dining
Unless you are a completely spontaneous type of family for whom food is not a priority, you’re probably going to want to book some meals. Dining reservations fill up quickly, and you can book 180 days ahead of time, so get ready. Figure out if you’re going to be on a dining plan (a good option that lets you take the worry out of paying for meals each time, and offers lots of flexibility), then get some feedback from kids. Have them flip through books and give you some ideas.


Bad idea: For your girl who’s obsessed with princesses: “Do you want to eat at Cinderella’s Castle?” (A hard ticket, if you haven’t heard.)

Better idea: “Would you like to have a character meal and meet some Disney characters? We have lots of choices, so tell me some of them and we’ll see what we can do.”

Have everyone familiarize themselves with some of the options, from fast food to sit-down meals. No, you can’t predict you’ll be standing in front of the Columbia Harbor House seafood restaurant at noon and it will be empty, but if you have a seafood allergic child, you and he might want to know of some other options. Appoint kids to find good hamburger places, ice-cream stops, and so forth.

Give everyone a job
Take into account kids’ interests and strengths. Food-loving pre-teens can start perusing the restaurant descriptions and making recommendations; tech-y teens can find appropriate cell-phone apps. Even younger kids can have jobs. That eight-year old with fabulous handwriting? Have her write out lists of supplies that you’ll be packing as you dictate. Your bizarrely neat 11-year old? He can help fold clothing and pack.

Everyone gets a secret mission
Put everyone in your family in charge of doing something nice for a friend or family member who is not going. For instance, Jimmy might be assigned to finding Donald Duck images for Cousin Frank; he can start doing research before you go. Little Amy might oversee things to put in a scrapbook for Grandma Grace–she can start thinking about good ideas and making a list.

Familiarize everyone with the Disney website and relevant books before you go
This won’t spoil the surprise; there will be endless surprises left. It will actually enhance everyone’s excitement and also quell some of their fears. (And yes, exciting though it is, kids–and adults–do have fears about going). It’s kind of like kids seeing a painting in a museum that they have only seen in books–kids are more excited that they recognize it, not less. Find out if there’s anything kids are worried about (Crowds? Getting lost?) and help find answers. Have them see if they can find out answers to specific questions ahead of time—anything from the Extra Magic Hours at the Magic Kingdom to what new stores are in Downtown Disney. The more information and familiarity they have, the more comfortable they will feel. Look at pictures of your hotel on the Disney website; put everyone in charge of researching something specific, whether it’s the hotel gift shop or a particular landmark in a park.

Have them help plan what you’ll be taking
Kids are often great at remembering things you might overlook; it’s always one of my kids who remembers the band-aids.
Give everyone their own small bag or section for a suitcase to pack, and have them choose a few small items that they want to bring, like a stuffed animal. But check it before you go. I let my daughter “add a few things” to the small rolling suitcase I had packed for Disney World one year. I didn’t have time to check it before we left; when we got to Florida I found she had unpacked everything and repacked it with her doll and the doll’s complete wardrobe. Luckily/unluckily it contained mostly bathing suits and flip flops and activity books, which, happily for her, meant a quick trip to the gift shop to replace everything.  Oh, and now I check.

Let kids choose a way to document the trip, and start before you leave
My daughter loves having small sketchbook and colored pencils in Disney World; other kids might want a diary or photo album. And everyone should have his or her own camera, disposable or otherwise.

Take kids’ personalities into account and help them choose activities that mesh with that
When my daughter was young, she didn’t like anything loud, dark or scary. That pretty much let out a lot of the big nighttime activities at Disney. Had I been better prepared, I would have found out a little more about some of the nighttime displays, like Illuminations (which is loud and in the dark), before taking her there. After that (short version: she was a few years away from what anyone would call enjoying that display), we started researching together and in some cases, picking alternatives. (Be prepared sometimes to break up your group, which may not only be necessary, but desirable.) For certain children, doing a quiet crafts activity at the hotel may be more appealing than venturing out into the Parks at night. Start looking at options ahead of time.

Let kids help make a calendar with things that need to get done each day
Everyone has to help out with one thing each day, whether it’s going with Dad to buy juice boxes or researching the hotel’s facilities. Included should be some Disney treats to get in the spirit–make Chip and Dale cupcakes; watch a favorite Disney movie.

As a family, set rules ahead of time
Some rules you might want to agree on ahead of time, rather than in the moment. For instance, you might plan a no-cell-phone-use at mealtime rule for your teens when you get down there; or no-carrying-Blankie-on-the-rides policy for the little ones. (Have kids help formulate a rule for everyone so no one feels picked on.)

Give each child a small hip pack to carry around each day. Help kids plan the items that go in these: little sticker books to do while waiting on lines, a small tube of sunscreen, maybe a pay-as-you-go cell phone, and oh, yes–money. Which brings us to…

Souvenirs. Important enough that one word will suffice
Face it: The one-souvenir rule probably won’t fly. Different families have different solutions, but one idea is to give each child a set amount of money and allow younger ones to carry a certain amount each day. They can “borrow” from the larger amount if they like, but when it’s gone, it’s gone. Discuss all this ahead of time. Also, give each child money to secretly buy a souvenir for someone else in your group to give them when you get back—it’s fun for them and will help make the letdown of leaving less acute.

Ask the kids what they want to do there
Really. Don’t assume you know everything they’re dreaming of doing. Yes, plans will change, but if you know your kids love hanging out by the pool, then make sure to plan some time for that. You might not want to buy a make-your-own light saber, but it could be the culmination of a life’s dream for your nine-year-old.

And finally…enjoy the planning
Anticipation is half the fun—even if it means packing all those pairs of socks, it’ll be more fun if your kids pitch in, too.

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